Privacy Policy

Version date: February 2022

Scope and application
What personal data do we collect?
How do we use your personal data?
Who has access to your personal data?
How do you safeguard my personal data?
What are my rights?
All about cookies

Scope and application
This Privacy Statement applies to the HP Alumni Network site ( (“Alumni Site” or “Site”), communications, surveys and other Alumni Program services ("Services"). The Alumni Site is administered by PeoplePath, Inc. (“PeoplePath”) on behalf of HP Inc. (“HP”). The purpose of the Alumni Program is to maintain a long-term relationship with you and other former employees after your departure from our company.

You have the right to object to the processing of personal data, either by opting out of the Alumni Program during registration or at any time after that. For more information about discontinuing the processing of your personal data and your other rights under this Privacy Statement, please see the section below entitled, “What are my rights?”

If you use the Services, you are consenting to your information being shared with HP, its divisions and respective affiliates, as well as third-party service providers, such as PeoplePath, in processing, collecting, transferring, and otherwise retaining your information and other data you may submit through the usage of the Services. Your personal information will be collected and used only in accordance with the terms of this Privacy Statement (which includes the Cookie Statement) and applicable data privacy laws.

This Privacy Statement may change from time to time so please check back periodically. If we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may delete your account (email with the message “Please delete my account”). Your continued use of our Services after we publish or send a notice about our changes to this Privacy Statement means that you are consenting to the updated Privacy Policy.

The Alumni Site is a private Site available only to alumni [and limited employees] of HP. Please do not give out your username or password to anyone. If you know of an alumnus looking to get access, please ask them to register at the Site. In addition, please respect the privacy of other alumni members and do not give out personal data obtained from the Site to anyone.

What personal data do we collect?
The Alumni Site collects personal data when you directly give it to us, such as, when you register. During registration and profile set-up, we require that you provide your location, name and email address. If you were previously a user of another HP Alumni website, additional information that you provided to that site may be automatically added to your profile at this Site to prevent you from having to enter this data again.

The rest of the information you choose to provide on a purely voluntary basis.

We also collect personal data in the following situations:

  • correspondence between you and the Alumni Site;
  • information you post on the Alumni Site, such as, event RSVPs, comments on news articles; and
  • responses to online surveys or forms that we use for HP feedback, research and product improvement.

Information we collect automatically
When you use the Alumni Site, we collect information about your visit and usage of the Alumni Program services. Some of this information is collected using a third-party tool, [Google Analytics]. That information may include your IP address, your operating system, your browser ID, and other information about how you interacted with the Site. We use this information to improve our services and the user experience as well as network management and security.

We and [Google] may use various technologies to collect and store information when you use our Site, including cookies and similar tracking technologies, such as pixels and web beacons, to analyze trends, administer the website, and track users’ movements around the website.  Users can control the use of cookies at the individual browser level. For more information about our use of cookies and other tracking technologies, as well as how to opt out of the use of cookies, please refer to our Cookie Statement here. Turning off cookies may result in a loss of functionality when using the Site.

Personal data provided by HP
HP will share information about you with PeoplePath during the registration process to verify that you are an HP alumnus/a. This information is limited to retiree Date and employee number.

What about sensitive personal data?
We do not generally collect sensitive personal data through this Site. Any collection of sensitive personal data is voluntary and not shared with HP. In the limited cases where we may collect such data, we will do this in accordance with local data privacy law requirements. If you choose to provide us or members of the Alumni Site with unsolicited sensitive personal data, you consent to our using the data, subject to applicable law as described in this Privacy Statement and in compliance with jurisdiction-specific privacy and data protection regulations therein. The term "sensitive personal data" refers to the various categories of personal data identified by European and other data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent. These categories may include personal identity numbers; racial or ethnic origin; political opinions; religious, philosophical or other similar beliefs; membership in a trade union or profession or trade association; physical or mental health; biometric or genetic data; sexual orientation; or criminal record (including information about suspected criminal activities).

Personal data you voluntarily provide us
In addition, your user profile offers you the opportunity to provide a wide range of additional information, including photo, postal address, current occupation, industry, education, skills, and personal and business interests. By providing complete and accurate information in your profile, you enable us to customize your experience and help you get the most from our Services. However, please supply only information that is relevant for the stated purposes of this Site.

Please keep in mind that whenever you voluntarily disclose personal information online—in the optional fields in your profile, through email, or in areas of the Site—that information could be accessible to the rest of the members of the HP Alumni Network and may be made public. Please do not post or add personal data to your profile or elsewhere on the Site that you would not want to be publicly available.

All pages of the Alumni Site, including pages that collect personal information, include a link to this Privacy Statement.

How do we use your personal data?
The Alumni Program and related Services will use your personal data for the following purposes:

  • Primarily, to provide our users with a customized experience on our Site, including news and events.
  • To enable other users to search for and locate you via the directory.
  • To research and analyze our users' demographics, interests and behavior in an aggregated form to better understand and serve our users and improve our Site and its offerings.
  • To contact you periodically with communications about events, publications or, affiliates or partners, which we feel might interest you, unless you ask not to be contacted. You will have an opportunity to opt out of receiving further messages.
  • To assess how often users access the site and which part of the site is visited most often.

We may also use data for other purposes, which we would always describe to you when we collect the information. However, we will not rent or sell your personal data to others.

Who has access to your personal data?
As a global organization, data that HP collects may be transferred internationally within HP’s worldwide organization, in accordance with the Privacy Statement, Terms and Conditions or as otherwise communicated from time to time and in relation to the HP Alumni Program.

We will not share your personal data with third-parties for marketing purposes. We will share your personal data in the following situations.

  • With other users of the Site through the Directory search function and your Profile. You have control over this access through the privacy settings in your Profile. Click on the arrow next to your profile image on the top right-hand side of the home page and click on ‘Privacy’. On the Privacy page, click on the pencil icon and set what other members of the Alumni Network can/cannot view. By default, your privacy settings have been set to allow other members to view your profile details. Regardless of your privacy setting, HP and PeoplePath will have access to your profile information.
  • With our service providers, including PeoplePath for corporate alumni software platform and services and its contractors:
    • Amazon Web Services (AWS) for its data center facilities,
    • Rocket Science Group LLC (doing business as MailChimp) for its marketing automation platform,
    • Front for its email management used for end-user support, and
    • One Trust LLC for cookie management and compliance
  • With business partners or sponsors where this is necessary for the purposes related to the Alumni Program, in which case this will be specifically described to you prior to data collection or prior to transferring the data, and you can choose not to allow the transfer by not using that particular service.
  • With advisors, including attorneys and accountants, to help us with legal, accounting and security requirements.
  • When required to comply with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
  • To a third-party acquirer if HP or PeoplePath sells or liquidates all or any part of its business or assets. In that event, any acquirer will be subject to our obligations under this Privacy Policy and you will have the same rights with respect to your personal data.


General Data Protection Regulation
Under the General Data Protection Regulation, HP serves as the controller of the personal data you provide us. If at any point you believe your personal data is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact the HP Privacy Office at and someone will investigate the matter.

Transfers outside the EU
For members in the European Union (EU), we may transfer your personal data from the European Economic Area (EEA) to countries outside of the EEA, including the United States, in accordance with this policy and applicable laws. By submitting your personal data, you are agreeing to this transfer, storing and processing of the information. For example, if a non-EU user does a Directory search or views your profile, your personal data will, in effect, be transferred outside the EU. We have no control over another user’s usage of your personal data.

Additionally, we may transfer your information to a service provider and/or HP’s system/server located outside of the EEA. In this case, the transfer, data protection and privacy measures in place are in accordance with the General Data Protection Regulation, as well as, other laws and regulations in the member state in which you are located. HP relies on its binding corporate rules for all transfers of personal data.

If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact the appropriate EU Data Protection Authority (DPA) free of charge. A list of DPAs can be found here.

How do you safeguard my personal data?
We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. 

Your user account information is password-protected so that only you, PeoplePath and HP have access to this personal information. Do not divulge your password to anyone. Also remember to sign out of your account and close your browser window when you have finished using the Site, particularly if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

Our Site may, from time to time, contain links to other sites. If you follow a link to any of these sites, please note that these sites have their own privacy statements and that we do not accept any responsibility or liability for these statements or sites. Please check these privacy statements before you submit any personal data to these sites.

What are my rights?
You are entitled to know what personal data we process and store about you and to have access to that information. You can access, edit or correct the information in your profile at any time.  Log in to the Alumni Site and click on Profile. If you have forgotten your password, click on the Forgot Password link and we will send an email to your primary email address.

You can choose not to receive any communications from us about events or publications we feel might be of interest to you. Finally, you can ask us to deactivate, delete or transfer your personal data, but then you may not be able to access any members-only areas of the Site. If you choose to delete or transfer your account, we will delete any residual information after 60 days, unless otherwise required by law.

We will retain your personal data only as long as you have a user account on the Alumni Site. If you decide to delete your user account, we will retain your data for 60 days before permanently deleting the data, unless legally required to retain the information for a longer period of time.

You can exercise any of these rights or ask any questions by contacting us at:

Cookies Statement

What are cookies and clear GIFs?
As part of offering and providing customizable and personalized services, this Site uses cookies and clear GIFs to store and sometimes track information about you. Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a site. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognizes that cookie. Clear GIFs, also called "web beacons" or "web bugs", are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of users. In contrast to cookies, which are stored on your hard drive, clear GIFs are embedded invisibly on site pages and are about the size of the period at the end of this sentence. For the purposes of this Privacy Statement, both cookies and clear GIFs are referred to as “cookies”. Cookies are useful because they allow a site to recognize a user’s device. You can find more information about cookies at: and For a video about cookies visit

Cookies do a lot of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.

The cookies used on this Site have been categorized based on the categories found in the ICC UK Cookie guide issued in April 2012. A list of all the cookies used on this Site by category is set out below.

What if I don’t want cookies?
A cookie banner is displayed when you first access the site. You may either accept the cookies or reject all but essential cookies. Essential cookies include cookies that persist the life of your current logged in session and are required for the site to function.  For more information on managing cookies see Please note that current “Do Not Track” initiatives are not recognized by our Site.

Please bear in mind that deleting and blocking cookies will have an impact on your user experience as parts of the Site may no longer work. Unless you have adjusted your browser settings to block cookies, our system will issue cookies as soon you visit our Site, even if you have previously deleted our cookies.

Turning off cookies will also prevent any web beacons from tracking your user activity on our Site. The web beacon will still account for an anonymous visit, but your unique information will not be recorded.

What cookies do we use on the Alumni Site?

  • Strictly necessary cookies – These cookies are essential to enable you to move around the Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for cannot be provided.
  • Performance cookies - These cookies collect information about how visitors use a site; for instance, which pages visitors go to most often, and if they get error messages from web pages. These cookies don't collect information that identifies a visitor. All information these cookies collect is anonymous and is only used to improve how a site works. Performance cookies used by the Site include Google analytics tracking cookies, used to track analytics of site use, including pages viewed and whether the individual is a new or repeat visitor.
  • Functionality cookies - These cookies allow a site to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a site may be able to provide you with local information or news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, font and other parts of the Site’s pages that you can customize. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. We may use information collected from our cookies to identify user behavior and to serve content and offers based on your profile. In some cases, we pass this information on to others within HP for marketing or analysis purposes. In most cases, we will not be able to track individuals by name. Only if a user is a registered user, will we associate the cookie information with a named individual. These cookies cannot track your browsing activity on other websites. They don’t gather any information about you that could be used for advertising or remembering where you’ve been on the internet outside our Site. Functionality cookies used by the Site include PeoplePath tracking cookies to authenticate the user by log-in details and remember language selection, and Social login cookies to remember when someone has previously used social log-in.
  • Targeting cookies - These cookies are used to deliver advertisements more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the site operator’s permission. They remember that you have visited a site and this information is shared with other organizations such as advertisers. Quite often they will be linked to site functionality provided by the other organization.